Quick Tips for a Polite E-Mail PDF Print E-mail
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People around the world get scores of e-mails every day and although everyone has their unique writing style, here are a few quick tips for a polite e-mail:

1. Less is more.

When writing or replying to an e-mail, lengthy ones are generally a big no-no. If you were on the receiving end of one, would you even want to read it? Experts say that any e-mail containing more than a hundred text lines would end up not being properly read or not even read at all! So, be concise. In the world of e-mails, less is definitely more.

2. Be wary of attachments.

This feature is quite handy but may be considered a nuisance when used inappropriately. Attachments require downloading time and takes up space on the recipient's computer. Send only those that are needed by the recipient and name the files properly so that the person will at least have a heads up on what he is downloading. Remember that some attachments may contain viruses so be wary when sending or receiving one.

3. Extra care when group sending.

Before you start blasting an email to all the people on your contacts list, consider this first. Would the person sending you that e-mail appreciate your doing so? What if the text contains sensitive information but is relevant to someone else on your contacts list? Before forwarding any e-mail, ask permission from the original sender first.

The option to send out to multiple recipients is definitely an added quirk to e-mailing. Just a word of caution though, before you happily click on that send to all button. You might also want to check out exactly whom you are sending it out to, especially if that e-mail contains information that would not sit too comfortably with let us say, the ex who dumped you or your snotty boss.

4. Learn the difference between CC and BCC.

The abbreviation CC stands for Carbon Copy and BCC for Blind Carbon Copy. Entries in the CC field can be seen by everyone else on the forwarded list. This can be a really big deal for some who would like their e-mail addresses to be kept private. So if you need to send something out to multiple recipients, enter their addresses on the BCC field instead. That way, the person will only see his own e-mail ad on the message.

Sending messages has never been as easy but then again, this does not give anyone the right to forego basic writing etiquette. So read through these tips for a polite e-mail and who knows, you might add a few more to this list!
 
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